Regardless of the policies, procedures and network and system security safeguards you have in place, a single errant email containing sensitive information could cause your organization to fall out of compliance... or worse.
It is important to protect your organizations communications and to be able to safely and privately send important information those in need of it such as customers, business partners and law offices.
While email is convenient, it is inherently insecure. Without encryption, as an email travels across the Internet, it is susceptible to being intercepted by unauthorized attackers. Email messages travel through numerous systems before the message reaches the receiver, providing multiple points of potential compromise. Typical providers can even store backups and copies of email messages unknowingly to you as the sender or recipient of the message.
Any single email has the potential to contain sensitive information, whether it's because your staff intentionally uses email as a convenient way to transmit these messages and attachments or accidentally by a user not following company policy. Managed secure email provides additional security precautions to protect email privacy.
For some organizations, using secure email is mandated under state and federal regulations or in order to meet compliance efforts, such as the requirements outlined in the Gramm-Leach-Bliley Act (GLBA), the Health Insurance Portability and Accountability Act (HIPAA), the Federal Financial Institution Examination Council (FFIEC) guidelines and the Payment Card Industry Data Security Standard (PCI DSS)
Through the use of a secure email service, you will be able to leverage encryption to simply and securely send and receive sensitive information, including statements, lending documents, patient records, trust documents or other important information to your customers, law offices and business partners.
Like all of our managed service offerings, setting up secure email is simple. There is no software to download or install and there are no encryption keys to manage or distribute.
Your staff can continue to send emails just as they're used to sending them. You can choose which types of emails are encrypted, and we'll work with you to set up a list of filters that can be used to automatically encrypt emails containing sensitive information.
All emails sent from your organization are inspected. Those containing sensitive information are automatically redirected through a secure, encrypted channel. This gives you the ability to uphold the security and compliance policies of your organization regardless of what emails are sent.
The recipients of the encrypted emails will receive a notification of the secure message with instructions on how to retrieve the message from a secure webmail portal. They can also use the secure webmail portal to send your staff secure messages without having to download or install any software on their computers.
All it takes is your name and phone number or email address to learn more about our services and expertise. If you'd like, you'll also be able to send additional details after you submit your information here.